Use of the Facility: The facilities shall be used in a manner consistent with the Book of Discipline of the UMC. Church facilities are intended for church and Mission/Outreach activities; however, active members, non-members, and groups or organizations from outside the church may be allowed to utilize facilities if the proposed event meets the criteria established within this policy.

Groups (active church members or outside groups) wishing to use the facility must submit an “Application for Facilities Use.” This form is available at the church or can be emailed upon request by calling (252)447-3039. The form must be completed by the sponsoring group and submitted to the church trustees for a confirmation of date, time, and location so that conflicts can be avoided. Groups will be notified of confirmation by email or a telephone call.

Approval of Use/Priority Basis:

Use of the facilities for programs and events will be scheduled with the following priorities:

1.     Church activities, such as Worship Services, regularly scheduled meetings, and all church activities.

2.     Methodist District/Conference activities. (Ex. Voyages, Love All Serve All Team)

3.     Functions of active members such as family reunions, weddings and reception, personal dance or music recitals, showers, birthday/retirement celebrations etc.

4.     Use by our Congregations 4 Children school partners.

5.     Use by non-profit organizations or community groups with a humanitarian or service mission. The content of the event or program must be consistent with the mission of Cherry Point UMC. Events cannot be booked more than three months in advance. Recurring events must submit a new application form annually.

Insurance Stipulations:

·        Each sponsored user must provide the church with proof of insurance certificate to ensure the organization has adequate liability and medical payment coverage. This shall be placed on file with the application.

Fee Schedule: (Only applies to those who are not active members of CPUMC)

The fee schedule is established to cover the portion of direct and indirect costs, including setup and breakdown time of the proposed use.

                                                                         2025 Fee Schedule

General Rules of use for all Property:

1.     An active member of CPUMC must be present for all scheduled events and must remain until the end.

2.     CPUMC is a non-smoking facility. Smoking is prohibited in all buildings and the entire campus.

3.     The use of alcohol and non-prescription drugs is forbidden. A violation of this rule will result in immediate suspension of privileges.

4.     The arrangement of furniture if it is to be moved along with the use, placement, and method of attachment of decorations, special signs, posters, or markers for the scheduled event, must be approved by the CPUMC Trustees.

5.      If the event requires the service of church staff, maintenance personnel, off-duty law enforcement, or other personnel, the use accepts financial responsibility for payment for the services.

6.     Any publicity for an event not sponsored by CPUMC, whether in the form of brochures, email, web information, media ads, must state clearly and visibly the following: Cherry Point United Methodist Church is not a sponsor of this event.

Cleanup Guidelines:

In planning for your event, please plan for sufficient help ahead of time. It is the responsibility of the person named on application to see that clean-up guidelines are followed.

·        Please do not use church paper products for cleaning.

·        All decorations are to be removed from the rooms before leaving.

·        Trash must be removed from all areas used and placed in outside garbage storage.

·        Tables and chairs must be set up as they were found.

·        All areas used must be cleaned (wiped down, cleared of garbage, vacuum/swept) as needed.

·        All thermostats should be set back as they were, all lights should be turned off, and all exits throughout the entire building should be secured.

·        In the event the outside grounds were used, all garbage from the event should be removed.